In the survey settings, basic settings, cookies, missing values, metadata, length, standard words, notifications, comments and access for other users can all be managed.
In the tab 'EDIT' - 'Settings' you can change survey settings in the way you desire. You can manage basic data, access of respondents and editors, length, standard words, notifications, comments, missing values, paradata, data display and groups.
1. Basic info
- Basic info: here you can change the internal name of the survey, the published name of the survey and write annotations to the survey.
- Language: you can change the language for survey editors, respondents and for the directory 'My surveys'. Here you can also access options for translating the survey into other languages. Translations and advanced settings are only available to 2KA and 3KA private package users. More on language settings can be found HERE >>.
- Interactive elements: Here you enable the display of the progress indicator in a survey and also hide the title of a survey to respondents. Here you can also manage the display of the policy of privacy at the beginning of the survey (if you choose the option with confirmation, respondents can only continue with a survey by agreeing with conditions). You can also enable the option for continuing the survey later and enable hints that are shown to respondents through survey filling.
- Library: You can set if you want your survey to be shown in the 1KA library, where all 1KA users can see it. An alternative is that your survey is only visible in your folder in the library - in the folder 'My surveys'.
- Question numbering: you can determine in what way you want the numbering of the questions in the survey to be (without, with a sequential number, with the variable name, with name).
- Notifications: You can turn off the display by clicking 'back' and set notifications to Question 2.
2. Respondent access
Cookie: You can choose when you want cookies to be saved by using the next available options:
- 'until the end of the questionnaire'. That means that the cookie is erased right after respondents finish answering a survey
- 'until the end of browser session' where the cookie will be deleted right after closing the browser that was used for survey filling (Internet Explorer, Mozilla Firefox, Opera)
- 'for 1 hour' means that the cookie will be erased one hour after the respondent first clicked on the URL of the survey
- 'for 1 month' where the cookie will be erased one month after a respondent first clicked on the survey.
In this bundle, you can also set where the respondent is put when returning to a survey. You can put respondents to the beginning, but then answers can be doubled because the first inputs had already been saved. An alternative is to put respondents where they finished the survey last time and just let them continue.
You can enable a user that has already filled your survey to edit answers later, but that means that data and analyses will also be changed. Therefore it is better to not enable this option.
1KA also enables the recognition of respondents, but they must be registered users. There are three options available. With the first two options, you can mark that person is displayed their email when inserting answers by clicking 'When answering to a survey display respondent’s mail'. Three different options exist:
- 1KA recognizes the respondent that is answering your survey,
- 1KA recognizes a person who inputs surveys filled before by other persons,
- You can also disable recognition so that 1KA does not recognize users from the CMS.
Access: Here you can set a limit of survey filling for different types of users: registered users, members, administrators…
Password: Multiple passwords can be generated and consequently multiple groups of respondents can be made and later used in analyses. Passwords are only available to 2KA and 3KA private package users.
3. Editor access
- Here you can set who besides you, the author can edit the survey. Information about who are users that can also edit the survey is also displayed. For every user, you can put some restrictions such as certain user can only access data and analyses, but is not able to unlock survey for editing.
- Access to persons can be added by writing their email address into the 'Add users that can edit survey' input field. If there are multiple users, you can write each address into its own line. More >>
- Expiration of a survey can be set by clicking on the calendar icon, that is located to the right of the windows with a date, and choose date of beginning and date of the end of the survey;
- Option 'permanent survey' is also available. That means that the survey does not have a fixed date of expiration;
- A maximum number of responses (quota) can also be set by selecting the option 'yes'. Then you have to write the number that decides after how many responses the survey will be deactivated.
5. Standard words
Besides changing language, the application also allows manual change of standard words. Standard words in a survey can be changed in your survey in any desired way. You can, for example, replace the button 'End' with the button 'Finish'.
You can set notifications about the completed survey, change of activity, expiration of survey or deleted survey. Notifications are only available to 2KA and 3KA private package users. More about notification settings can be learnt in the manual Notifications.
- Before sending a survey to respondents, it is advisable to show your survey to other administrators. It can also be shown to respondents. Commenting should be enabled for those people. Comments can be enabled for each question or for the whole survey in the navigation 'Comments'. Comments are only available to 3KA private package users
- Administrative comments to survey, questions and comments of respondents can be enabled. Some advanced settings are also available and are explained HERE >>.
8. Missing values
1KA has pre-set missing values. You can choose 'Apply the default (system missing values)', you can also change or remove them.
- IP address: here option of saving IP address is located. IP numbers are saved into the base and are shown in the tab DASHBOARD, but are not connected with data, because IP is treated as personal data.
10. Data display
Here you can set the default display of valid units, the respondent's date and the row number of the respondent.
Groups of respondents with their own URL of the survey can be created here if you want to analyse each group individually, but you don’t want to ask them identification questions. Groups are only available to 2KA and 3KA private package users.