Email Invitations

Because methodological codices don't allow the use of email invitations if the recipients do not allow it, 1KA only allows the use of email invitations to users that have expressively stated that addresses were obtained in an appropriate way. This procedure disables or at least decreases likelihood of breaches into privacy or spamming of email inboxes.

Obtaining access to 1KA email invitation system

Because of the process of judgment and granting approval, advanced service of sending email invitations through 1KA system is billed according to the 1KA pricelist. With this we guarantee that emails send through 1KA system don't end up in the spam folder. This system for sending email invitations is of high quality and assures above-average number of clicks.

Users that want to access 1KA system for sending email invitations must fill out a form that is found below.

However, before doing so, it should be emphasized once again that sending invitations is a methodologically demanding process, so we advise you to review the relevant recommendations.

Using 1KA for sending email invitations

System 'PUBLISH' - 'Invitations' is meant for users that want to share a link to a survey to many email addresses and at the same time follow which respondents answered the survey and which didn't. One big advantage of this system arises when we want to send reminders to respondents that haven't yet filled out the survey. 1KA system also supports (documents) sending of invitations by mail, SMS, etc.

If the access to the invitation system is granted it has to be enabled in the tab 'PUBLISH' - 'Invitations' by clicking on the button 'enable 1KA email invitation system'. Tab 'PUBLISH' - 'Invitations' - Settings' - Settings opens where general settings of invitations and settings of the email server can be changed.
You can change 'General invitations settings' of invitations. Here you can specify if you want to send individualized invitations that enable tracking of respondents. Here you can also specify in which way you want to send invitations: Email or Letter, SMS, other. You can also specify if respondents are given a code for accessing a survey that is inserted by respondents before starting answering to a questionnaire or if that code is inserted automatically into the survey URL. Among the basic settings, you can determine to grant access to the survey without individualized invitation (code). Access without code can be granted to the author or to everyone.

When sending email invitations on the right side two options regarding the server for sending e-invitations: 1KA server and your own mail server.

Within 'PUBLISH' - 'Invitations' sub-tab, there is more tabs:

• In the 'New invitation' tab, you can choose recipients list, insert the desired variables and format the message.
• An overview of the invitations sent can be found in the 'Invitation status' tab and a list of all recipients in the 'All recipients' tab. You can also send a reminder or a thank you to respondents in the 'Invitation status' tab next to each list, or in the 'All Recipients' tab, where you can send a reminder or a thank you to all recipients of a particular survey. You can specify that the reminder or thank you is sent to everyone, or only to certain statuses of recipients (e.g. those who have not yet completed the survey).
• In the tab 'Lists management' you can edit your lists of recipients, create new ones or remove them. More >>