Settings for Respondent Access: Cookies and Passwords
You can set cookies, limit access and set a password for the survey questionnaire by clicking on the 'EDIT' - 'Settings' - 'Respondents access' tab.
1) 'Cookie' is a code that is stored on the respondent’s computer by server-side (e.g. 1KA) so that the 1KA tool can authenticate a possible re-attempt of the respondent to fill out the survey. You can choose how long the cookie will be stored. The following cookie options are available:
- 'Until the end of questionnaire', which means that the cookie is deleted as soon as the respondent finishes answering the survey. This is the default option and is highly recommended. There must be very good reasons to decide otherwise. On the one hand, cookies do not really prevent re-answering of the same person – which is usually the main reason for their use – because users can delete them, access the survey from other devices like another browser. On the other hand, the power of cookies pulls all the problems that are linked to European legislation (the user must agree, etc.). The greatest danger of cookies, however, is that a researcher accidentally makes it difficult to access the survey for users for whom this is not intended (eg. another user on the same computer, interfering with identification based on passwords);
- 'Until the end of the browser session', the cookie is deleted when the respondent closes the current browser (e.g. Internet Explorer, Mozilla Firefox, Opera, Chrome…). If, therefore, within the same session respondent returns he can correct his answers. Warning: If in the same session after the first respondent another one enters a survey, the cookie from the first respondent is still saved and there will be trouble!;
- 'For 1 hour', the cookie is deleted one hour after the respondent first clicked on the survey URL. Same warning as above (browser session);
- 'For 1 month', the cookie is deleted one month after the respondent first clicked on the survey. Same warning as above (browser session).
Choosing to have cookies stored for a longer period than just to until the end of the survey allows you to select what happens when the respondent returns to the survey:
- Start the survey from the beginning, in this case, you would get double answers since the previous entries of the respondent have already been stored in the database;
- Continue on the page where the respondent has left the survey, at the last submitted page, in which case the previous answers have already been stored in the database and the respondent only proceeds with the remaining questions;
With the cookie turned on, you can determine how the system behaves to the respondent who does not accept cookies:
- Can still answer survey questions, however, cookies are not saved and will have a new option to enter answers when he re-accesses the survey;
- Cannot respond to survey, a hard alert is set that does not let the respondent to the next page without accepting cookies.
For respondents that already completed the survey, you can provide them with an option to re-edit their answers afterwards, thus changing the data and the analysis. Therefore, it is generally (but not always) better to mark the option that those respondents cannot re-edit their responses.
Regardless of cookies (whether the option "until the end of the survey", "until the end of the browser session", "for 1 hour" or "for 1 month" is checked), you can also specify what the user's options are. respondent during compliance. While completing the survey, the user can:
- Edit answers later: when he moves to the previous page, he can change his answers. These are then overwritten by the previously entered values in the database when clicking on 'Next Page'.
- Cannot edit answers afterwards: even by clicking on the 'Previous Page' or clicking on the 'Back' button in the browser, he can only see his answers, but he can no longer change them. The functionality does not apply to users with the status of administrator or manager - you can still change the respondent's answers in the data (e.g. by clicking Edit the entire respondent survey).
2) The 1KA tool also enables the recognition of respondents; however, only for registered users of 1KA. There are two options available:
- 1KA recognizes the person as a respondent, i.e. the person (registered in the system), that answers your survey. The setting is suitable for internal administrative processes when for example members of the collective fulfil certain information (e.g. address, contact) and can always correct them;
- 1KA recognize the person as an enterer or interviewer who enters the answers, i.e. enters the answers of other people and in this context, 1KA provides appropriate adjustments to the interface (see the Option Settings-Advanced modules-Administrative data input and Telephone survey). This option is especially useful in the event of mass entries or when you perform a field survey and then enter the answers, so you can see who entered which answers. The same is true for the telephone survey.
The above examples are rare; the default option, of course, is that 1KA does not recognize the registered user of 1KA. Activation of this option could have serious consequences. If any of the 'Yes as input' options is enabled, the user can use the Questionnaire entry.
3) Limitation of IP number.
To ensure that the same person does not fill out a questionnaire more than once, you have the option to block IP addresses. You can block the IP for 10, 20 or 60 minutes or for 12 or 24 hours. However, this means that if multiple users use one computer, you can prevent another user from accessing the survey. This option makes sense only in rare cases, for example for voting, where there is a risk that someone fulfilled the survey using a script. Of course, IP restrictions can be outsmarted and shown that the respondents come from some fake addresses. In general, this is a risky option that does not solve the problem, it generates a risk of preventing a large number of valid users of completing the survey. Namely, it is often the case that a whole organization or unit with a lot of computers and potential respondents have the same IP number. More >>
4) Access to survey with an individual password.
Access to survey and identification of respondents can best be edited through passwords. To this end, each potential respondent is assigned with a password or code. You can generate multiple passwords and therefore create answer groups that can be separated in analysis or set conditions on questions. It is important to remind the respondent that the cookie is stored until the end of the browser session. In this case, the password serves as a safeguard to ensure that only those for whom we want it are eligible for the survey. A single password for all respondents or a password for each respondent can be generated. If you want to enter multiple passwords at a time, select the "Mass password entry" option. Enter your passwords by typing (or copying and pasting) each into their own line. Passwords are only available to 2KA and 3KA private package users.
You can create any number of passwords through which respondents will be able to access your survey. Password can be unified for all respondents, however you can send different passwords to respondents and thus separate them (e.g. by groups or organizations). A similar effect can be achieved by creating groups of respondents, where respondents are not asked for a password because it is already implemented in the URL. In both cases, the base is, of course, uniform, but in both cases, we cannot distinguish between respondents within a certain group, as we cannot connect identification data with the password. Creating groups is only available to 2KA and 3KA private package users.
You can also set individual passwords to access the survey in the "PUBLISH" - "Invitations" tab. Invitation settings are only available to 3KA private package users.
1KA provides another way to assign passwords through the email invitation interface. Typically, this code is then used in an email invitation, either automatically (in the survey URL) and does not need to be entered by the respondent. However, the respondent can be asked to enter the code manually. Similarly, we can send the code differently, e.g. in the letter so that respondent can re-type it. Generating and using individual passwords is described here. The use of passwords is generally more powerful and outweighs other settings for respondent identification (cookie, IP number, 1KA identification), but interference may occur, so we strongly recommend that only one of the following methods are used to identify respondents: cookie, IP number, 1KA identification or individual password.
- Where Does Free Help End?
- How Do I Detect Logical and Technical Errors in the Questionnaire?
- Can Standard Words Be Altered?
- Can I Change My Existing Email Address to Login to 1KA?
- What Is the Limitation on the Number of Questions and Respondents?
- How Do I Change the Question Type?
- Why Is It Not Advisable to Copy Text?
- Can I Modify the Introductory GDPR Question Text?
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- How to Set Default Values for Respondents?
- Are Mobile Surveys Supported by 1KA?
- Can I Set a Quota for a Particular Question or Questionnaire (Restrictions on the Number of Respondents)?
- How Can I Use Missing Values in Conditions?
- Why Are the Repondent’s Answers Lost in Case of ‘Step by Step Mode’ With Question Type ‘Table’ if Respondent Moves to the Previous Page?
- Can Respondents Save or Print Their Answers?
- How Do I Set That Respondents Skip Certain Questions That Are Inappropriate for Them (Conditions)?
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- Where Can I Change the Language of the Survey and 1KA Application?
- Why Is the Question Numbering Not in Consecutive Order?
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- How to Set That a Chosen Website Is Opened to a Respondent After Completing Survey?
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- How Do I Change or Update My Browser?
- Which Design Is the Most Suitable for Mobile Devices and Tablets?
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- Can I Change the Name of the Variable With Predefined Demographic Variables?
- What Kind of Customer Support Does 1KA Offer?
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- Can I Alter the Design of an Individual Survey?
- How Do I Customize the Format of the Survey to Be in Line With Our Organization?
- How Can I Personalize My Survey With a Custom Logo?
- When Is It Advisable to Use the Question Comments Function?
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- How Can I Add Another Survey Administrator?
- How Do I Change the Font Size in Questions and Answers?
- How Do I Clear My Browser’s Cookies?
- What About Underage Respondents?
- How Do I Quote / Cite the Use of 1KA in My Work?
- Can I Add a New Question After the Survey Is Already Active?
- The Questionnaire Does Not Close (When Clicking the END Button) After Survey Completion
- How Is the Tool Tested?
- Who Can Respond to My Survey?
- How Can the Respondents Continue With the Survey at a Later Date?
- How Do I Enable Spell Checking?
- My Survey Disappeared
- Why Is It Necessary to Enable Javascript?
- How Long Should My Survey Be?
- Can I Set the Respondent to Edit His Answers?
- Why Is the CAPTCHA Image Not Displayed?
- Voting
- Semantic Differential
- Set Up of Drag and Drop Question Type
- GDPR Survey Settings
- Tabs in the Questionnaire
- Organizing Surveys in Folders
- Visual Analogue Scale
- Changing the Size of Radio and Checkbox Buttons
- Transferring Values From the Answer of One Question Into the Text of Another Question (Data Piping)
- The Use of Conditions
- 1KA Registration and Login
- Accessibility of Surveys for People With Special Needs
- System Variables in Conditions
- Advanced Adding of Images as an Answer
- Import Text - Copying Text to 1KA
- Use of the Editor When Editing Questions
- Settings for Respondent Access: Cookies and Passwords
- Usage of ‘Location’ Question Type
- Key Features That an Advanced User Should Know
- Adding Editorial Access on 1ka.arnes.si
- Image Hotspot Question Type
- Creating Sub-samples: Half of the Respondents Gets One Question, While the Other Half a Different Question
- Uploading a File
- Editing Options in the Question Taskbar
- Step by Step Mode With Table Question Type
- How to Repeat the Title Bar in a Table
- 'Heatmap' Question
- Survey Preview
- Placing Answers on Stripe
- Adding a New Language for the Standard Words
- Hiding Answers in Already Active Survey
- Registration Form
- Setting up a Static First Page (Introduction)
- Notifications
- Loop
- Electronic Signature
- Recommendations for Minimizing Non-response
- Settings for Exporting PDF/RTF Files With Responses
- Export (Survey Archive)
- Inserting Images Into Your Questionnaire
- Structuring Questions Into Blocks
- Measurement and Time Limitations for Responses
- Drill-Down: Sequential Filtering of Questions
- Insert Numerical Answers With Slider
- Mobile Survey Adjustments
- Using Library When Creating a Survey
- Additional Settings for the Introduction and Conclusion
- Labelling a Question as Mandatory
- Comments
- Including a Video or Flash Player in Your Survey
- Advanced Questionnaire Editing Settings
- Combined Table
- Disabling the Question for Respondents
- 1KA Settings for Email Notifications for Completed Surveys and Insight Into the Respondent’s Answers
- Granting Access to Helpdesk
- E-mail (Type of Question)
- Classifying or Ranking
- Option to Hide Radio and Checkbox Buttons Next to Categories
- Survey Duration Based on Date or the Number of Responses
- Using the IP Address and Cookies to Control Duplicate Entries
- Default Answer Labels
- Random Display of Survey Questions (Randomization)
- Survey Settings
- Text (Type of Question)
- Image Type of Question Layout
- Display the List of Open Answers in the Survey
- Different Ways to Display a Question for the Date
- Recommendations for Questionnaire Creation
- Edit Response’s Values
- Recommendations for Online Surveys on a Mobile Phone
- Satisficing in the Survey
- Your First Survey
- Standard Demographics
- Creating Respondent Groups
- Data Display (Settings)
- The Double Grid Table
- Design
- Glossary
- 'Take a Picture' Question Type
- Verification of User’s Attention With the Use of a “Trap” Question
- Importing Text Into 1KA (2m 45s) [NEW]
- Transfering Response Value (Data Piping) (2m 23s) [NEW]
- Two-Factor Authentication (2m 13s) [NEW]
- Standard Words Adjusting (2M 32S) [NEW]
- Creating a Quiz (3m 22s) [NEW]
- 1KA Library Use (2m 52s) [NEW]
- Basic Use of Conditions (3m) [NEW]
- Survey Design (4M 54S) [NEW]
- GDPR Survey Settings (3M 43S) [NEW]
- Copying the Survey (1m 39s) [NEW]
- Structuring Questionnaire Into Blocks (5M 14S) [NEW]
- Comments Settings (3m 19s) [NEW]
- PDF and RTF Export Settings (3m 32s) [NEW]
- Creating Groups of Respondents (4m 12s) [NEW]
- Survey Testing (5m 20s) [NEW]
- Computations (5m 29s) [NEW]
- Loop (3m 48s) [NEW]
- 1KA Survey Import (1m 56s) [NEW]
- Entering Completed Questionnaires From Field Surveying (3m 25s) [NEW]
- Sequential Filtering of Questions (Drill-Down) (3m 43s) [NEW]
- Multilingual Survey (4m 13s) [NEW]
- Inserting Images (3m 23s) [NEW]
- Simple Survey (5m 25s) [NEW]