Sending Invitations via 1KA SMTP E-mail System, via Gmail Server or Gmail User Account
To use the 1KA e-mail invitation system, an active 3KA package is required. Gmail SMTP can be used by anyone with a Gmail account, but there are some limitations, especially with the number of emails sent daily. More about it is available here.
In the 'PUBLISH' - 'Invitations' tab, you must first enable the system by clicking on the 'Enable 1KA invitation system' button.
It opens up a 'PUBLISH' - 'Invitations' - 'Settings' tab, where you can edit general invitation settings and email server settings.
For sending email invitations via the SMTP settings of your Gmail email address, follow the instructions below:
- Sign in to your Google account and check your settings:
- Make sure you have your IMAP access turned on:
- Open Gmail on your computer.
- Click the settings icon in the upper right corner - Show all settings.
- Click the forward tab and POP/IMAP.
- In the 'IMAP access' section, select 'Enable IMAP'.
- Click 'Save changes'.
- Allow access for less secure applications. Open your Google account and from the menu on the left, select the Security tab --> Access for less secure applications -->Turn on access:
- Make sure you have your IMAP access turned on:
- Turn on 2-step verification:
- Open your Google account.
- In the navigation panel choose Security.
- Under 'Sign in to Google', select 2-step verification -> Get started.
- Follow the instructions on the screen.
- Create a password to access the application:
- Open your Google account.
- Select Security.
- Under 'Sign in to Google', select 'App passwords'. You may need to sign up.
- At the bottom, select: 'Select app' and then enter the application, select 'Other' -> name as desired (e.g. 1KA) --> Generate.
- Follow the instructions to enter the password to access the application. The password to access the application is a 16-digit code in the yellow bar on the device.
- In the 'PUBLISH' - 'Invitations' - 'Settings' tab - 'Email server settings' you must enter the following information:
- From (name): name and surname
- From (e-mail): your email address
- Reply-to: your email address
- Username: your email address
- Password: 16-digit code you set as the application access password (Step: Create application access password)
- Authentication (No/Yes): Yes
- Encryption (None/SSL/TLS): SSL
- Port: 465
- Host: smtp.gmail.com
- Choose 'Test settings' below. You will receive a test message to your email address:
- If the test is successful, then save the settings.
Gmail is constantly changing its settings. The instructions for setting up invitations via the Gmail server were made in February 2021, so we advise you to check the current settings before invitation sending.
- What Information Should I Include When I Publish a Report?
- Are Mobile Surveys Supported by 1KA?
- Why Is It Necessary to Enable Javascript?
- How Is the Tool Tested?
- Frequently Asked Questions About Private, Business and AAI Use of 1KA Tool
- Can You Help Me Design My Survey?
- What Is the Limitation on the Number of Questions and Respondents?
- Why Can’t I Log In?
- Which Browser Should I Choose When Creating a Survey?
- For How Long Is the Survey Saved and for How Long Is It Active?
- How Do I Change or Update My Browser?
- How Do I Clear My Browser’s Cookies?
- Why Is the CAPTCHA Image Not Displayed?
- I Signed up via FB and Now I Don’t Have My Surveys
- Can I Modify the Introductory GDPR Question Text?
- Who Can Access and Edit My Survey and Data?
- Can I Import a Questionnaire Into 1KA?
- What Kind of Customer Support Does 1KA Offer?
- How Do You Ensure Personal Data Protection? What Bounds You Not to Disclose Personal Data to Third Parties?
- Why Is My Registration or Login Password Invalid?
- Where Can I Change the Language of the Survey and 1KA Application?
- We Have Problems With Installing 1KA on Our Own Server
- How Many Surveys Have Been Created Using 1KA and How Many Users Does the Application Have?
- Who Develops 1KA and Why?
- What Are the Terms of Use for the 1ka Application?
- How Do I Detect Logical and Technical Errors in the Questionnaire?
- Where Does Free Help End?
- Can I Change My Existing Email Address to Login to 1KA?
- Does 1KA Application Allow Offline Surveys on a Laptop PC or USB Flash Drive?
- Can I Request the Removal of a Survey?
- Why Don’t I Receive a Confirmation E-mail After Registration?
- How Safe Is It to Store Data on 1KA?
- What About Underage Respondents?
- How Do I Quote / Cite the Use of 1KA in My Work?
- Why Are the Pages Not Displayed Correctly and Why Is the Content Overlapping?
- Sending Invitations via 1KA SMTP E-mail System, via Gmail Server or Gmail User Account
- 1KA Registration and Login
- The Most Common Mistakes and Recommendations in the Creation of Online Surveys
- Granting Access to Helpdesk
- Your First Survey
- Troubleshooting Logging in to www.1KA.en With a Facebook or E-mail Account
- Accessibility of Surveys for People With Special Needs
- Organization of Virtual Domains
- Principles of 1KA Public Library Use
- Reporting a Survey That Violates the General Terms and Conditions of 1KA Online Surveying Tool
- Recommendations for Online Surveys on a Mobile Phone
- Recommendation in Case of 1KA Tool Upgrade
- Key Features That an Advanced User Should Know
- Simple Survey (5m 25s) [NEW]
- Computations (5m 29s) [NEW]
- Creating a Quiz (3m 22s) [NEW]
- GDPR Survey Settings (3M 43S) [NEW]
- PDF and RTF Export Settings (3m 32s) [NEW]
- Loop (3m 48s) [NEW]
- Random Groups of Respondents (3m 22s) [NEW]
- Importing Text Into 1KA (2m 45s) [NEW]
- GDPR Settings for Editors (4M 13S) [NEW]
- Entering Completed Questionnaires From Field Surveying (3m 25s) [NEW]
- Sequential Filtering of Questions (Drill-Down) (3m 43s) [NEW]
- Copying the Survey (1m 39s) [NEW]
- Survey Design (4M 54S) [NEW]
- Filtering and Exporting Data in SPSS, XLS and CSV (5m 08s) [NEW]
- Standard Words Adjusting (2M 32S) [NEW]
- Structuring Questionnaire Into Blocks (5M 14S) [NEW]
- Multilingual Survey (4m 13s) [NEW]
- Creating Groups of Respondents (4m 12s) [NEW]
- Two-Factor Authentication (2m 13s) [NEW]
- 1KA Survey Import (1m 56s) [NEW]
- Basic Use of Conditions (3m) [NEW]
- 1KA Library Use (2m 52s) [NEW]