Alert List

The 1KA survey tool enables the creation of a notification list/alert list.

An alert list is a form in which respondents enter their personal data in order to be informed about the current news.

Creating forms

The alert list can be created in two manners:

1. Copying from the library

In the 'My surveys' directory click on the 'Library' tab. In the 'Public library' copy the template Alert List. It is located in the folder 1KA Questionnaire Templates -  Form Templates and Voting.

A new survey with two questions will appear in your questionnaire editor. Question text can be modified according to your needs.

2. Creating a form

In 'My surveys' click on the 'Create Survey' and a new window where you can enter the internal survey name will appear. From the following types of survey choose 'Form'.

You can add any other questions to the 'Questionnaire'. If you want to use them in communicating, you must mark that question as a system variable in the 'Advanced' tab of the question editor.

*In case you want to send respondents the notification of successful signing up, it is recommended to select 'Respondent' in the 'EDIT' - 'Settings' - 'Notification' - 'Completed survey' tab. This way the E-mail variable of the respondent will be added to the questionnaire.

For both methods of creating alert lists there are some specific options that will appear on the right side:

• Inside the 'Alerts from responses quick settings', you can set who will get a notice when someone subscribes to an alert list, you can specify the author of the survey and add the recipients as well as the respondents. If you click on the 'Advanced Settings' the page will direct you to the 'EDIT' - 'Settings' - 'Notification' - 'Completed survey'. Additional information is available in the Notifications manual;
• When sending only one notification use of 'Quick e-mail invitation settings' is recommended, however in this manner tracking answers, editing and re-sending the notification is not possible.

Notifications are only available to 2KA and 3KA private package users.

When you have finished editing it is important to activate and publish the form. You can embed the form into a webpage or simply share the URL with others.

Sending alert list

The easiest way to send notifications to the list recipients is with your default email program (e.g. Gmail, Outlook, Thunderbird, ...). If you do this via the 'PUBLISH' - 'Invitations' tab, the survey URL is automatically copied to the message window in your default email program. In this case, it should be noted that in this case, it is not possible to track the answers and to send them again. Sending email invitations using 1KA is possible for users who have the 3KA package.